Signing a PDF online should take minutes, not hours. No printing, no scanning, no mailing. Whether it's a contract, an agreement, or a simple approval form, you should be able to sign it from your browser and move on with your day.
In this guide, we'll walk through the steps to sign a PDF online using VivoSign — and explain why doing it digitally is better than the old print-sign-scan routine.
Start by uploading the PDF document you need signed. With VivoSign, you can drag and drop your file directly into the dashboard or click to browse your files. PDFs up to 50 MB are supported, which covers the vast majority of business documents.
If you don't have an account yet, you can use Quick Send to upload and send a document for signature without signing up.
Once your PDF is uploaded, you'll see a visual editor where you can place fields directly on the document. The available field types include:
Simply drag each field to the correct position on the page. The placement is visual and precise — what you see is what the signer sees.
Next, add the people who need to sign. Enter each signer's name and email address. If you have multiple signers, you can set a signing order (sequential) or let everyone sign at the same time (parallel).
Each signer will receive a secure email with a link to the document. They don't need to create an account or install anything — they just click the link and sign in their browser.
If you're one of the signers, you can add your own signature before sending. VivoSign supports three signature methods:
Once you've signed (if applicable) and reviewed the document, hit send. Each signer receives a secure link via email to complete their portion.
After the document is sent, you can monitor its status in real time from your dashboard. You'll see:
You'll also receive email notifications as each signer completes their signature, and a final notification when all signatures are collected.
The print-sign-scan method is slow, wasteful, and inconvenient. Here's why signing PDFs online is the better approach:
Almost any PDF that requires a signature can be signed online. Common examples include:
If a document needs a signature, you can almost certainly sign it online.
Yes. Electronic signatures are legally binding in the United States and Canada under the ESIGN Act and UETA. As long as the signer demonstrates intent to sign and the platform captures an adequate audit trail, the signature carries the same legal weight as a handwritten one.
VivoSign captures a detailed audit trail for every document, including timestamps, IP addresses, and signer activity logs. Learn more on our Trust & Security page.
VivoSign makes signing PDFs online simple, fast, and affordable:
Plans start at $0/month. View pricing, compare VivoSign to DocuSign, or sign up free.
You can sign a PDF online for free using VivoSign's free plan. Upload your PDF, place signature fields, and send it for signing — all without paying anything. No credit card required.
No. VivoSign works entirely in your web browser. There's nothing to download or install, for you or your signers.
Yes. VivoSign's signing experience is fully responsive. Signers can open the signing link on their phone, draw or type their signature, and complete the process from any mobile browser.
Yes. VivoSign uses secure, encrypted connections for all document transfers and signing sessions. Every signature includes a full audit trail. Learn more on our Trust & Security page.
Absolutely. Upload the PDF, place the signature fields, add the signer's name and email, and send. They'll receive a secure link to sign the document in their browser. You can even use Quick Send to do this without creating an account.
Upload, sign, send, and track — all from your browser. No printing, no scanning, no fees per document.
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