Many documents need more than one signature. Contracts, agreements, and approvals often require multiple parties to sign before the process is complete. Managing this manually — printing copies, mailing them around, chasing down each signer — is slow and error-prone.
With the right e-signature tool, you can send a single document to multiple signers, control the signing order, and track progress in real time. Here's how to do it step by step.
Start by uploading the document that needs multiple signatures. This is usually a PDF — a contract, agreement, approval form, or any other document that requires sign-off from more than one person.
With VivoSign, you can drag and drop your file directly into the dashboard. Documents up to 50 MB are supported.
Once the document is uploaded, place signature fields, date fields, initials, and text fields where each signer needs to act. The key here is assigning each field to a specific signer.
For example, if you have a contract with a client and a co-signer, you would place one signature field for the client and another for the co-signer, each assigned to the correct person. This ensures each signer only sees and completes the fields assigned to them.
Enter the name and email address for each person who needs to sign the document. You can add as many signers as the document requires — two, five, ten, or more.
Each signer will receive their own secure link via email. They don't need to create an account, download an app, or install anything. They just click the link and sign.
Depending on the document, you may need signers to sign in a specific order. VivoSign supports two options:
Sequential signing is useful for approvals where hierarchy matters — for example, a manager signs first, then the employee. Parallel signing is faster when order doesn't matter, like co-founders signing a partnership agreement.
Review the document, confirm the field assignments and signer details, and hit send. Each signer receives an email notification with a secure link to their portion of the document.
If you're also a signer, you can add your own signature before sending the document to the other parties.
After sending, you can monitor the status of every signer from your dashboard:
No more emailing people to ask, "Did you sign it yet?" The dashboard shows you everything in real time.
Multi-signer documents are everywhere in business:
Having a structured workflow for multi-signer documents reduces delays, eliminates version confusion, and creates a clear record of who signed what and when.
When requesting signatures from multiple people, watch out for these common pitfalls:
VivoSign is designed to handle multi-signer workflows smoothly:
Learn more about how VivoSign supports team workflows on our Team Collaboration use case page.
Yes. With VivoSign, you can use parallel signing to send the document to all signers simultaneously. Each signer receives their own secure link and can sign independently.
No. Only the sender needs an account. All signers receive a secure link via email and can sign directly in their browser without creating an account or downloading anything.
Yes. VivoSign supports sequential signing, where each signer receives the document only after the previous signer has completed their portion. You can also use parallel signing if order doesn't matter.
VivoSign supports multiple signers per document. You can add as many signers as your document requires.
You can monitor progress from your dashboard and see which signers haven't completed their portion. VivoSign sends automatic reminders to help keep the process moving. You can also manually resend the signing invitation if needed.
Add multiple signers, set signing order, and track everything in one place. No per-envelope fees, no signer accounts required.
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